Bylaws

ARTICLE I – ORGANIZATIONAL NAME

The name of this organization shall be Kaw River Macintosh Users’ Group, abbreviated, KRMUG.

ARTICLE II – OBJECTIVES AND PURPOSES

The objectives of this organization shall be to provide educational materials and resources dealing with Apple/Macintosh computers, and to promote and encourage interest in such educational activities and resources.

ARTICLE III – DEDICATION OF ASSETS

The property and assets of this nonprofit organization are irrevocably dedicated to educational or charitable purposes. No part of the net earnings, properties, or assets of this organization, upon dissolution or otherwise, shall inure to the personal benefit of any private person or individual, or any member of this organization. On liquidation or dissolution, all properties and assets and obligations shall be distributed and paid over to an organization dedicated to charitable purposes.

ARTICLE IV – MEMBERSHIP

SECTION 1. QUALIFICATIONS

Any person or individual dedicated to the purposes of this organization shall be considered a member in good standing upon payment of annual dues, subject to the provisions of Article IV, Section 3 of these bylaws.

This organization shall not discriminate on the basis of race, color, creed, religion, national origin, age, gender, or sexual preference in the selection or admission of members.

SECTION 2. FEES, DUES, AND ASSESSMENTS

Each member in good standing must pay, within the time and on the conditions set be the Organization, the annual dues in amounts to be fixed from time to time by the Organization. The dues shall be equal for all members.

SECTION 3. TERMINATION OF MEMBERSHIP

Causes of Termination. The membership of any member may be terminated upon the occurrence of any of the following events:

(i) The resignation of the member.

(ii) The failure of a member to renew membership for the following year by paying annual dues within the times set forth by the Organization.

(iii) The unauthorized duplication of any copyrighted software at any organization function. Such termination shall be effective only by majority vote of the Organization members, at a regularly scheduled meeting.

(iv) The determination by the Organization, that the member has failed in a material and serious degree to observe the rules of conduct of the organization, or has engaged in conduct materially and seriously prejudicial to the interests of the organization. Such termination shall be effective only by majority vote of the Organization members, at a regularly scheduled meeting.

ARTICLE V – MEETINGS

SECTION 1. SCHEDULE OF MEETINGS

Regularly scheduled meetings shall be held on the second Saturday of each month, except June, July, and August when no meeting shall be held. Rescheduled meetings will be considered special meetings. Meetings shall commence at 10:00 am. Special meetings may be held at the discretion of officers. No votes may be taken at special meetings.

SECTION 2. NOTICE TO MEMBERS OF MEETINGS

(a) Manner of Giving Notice. Primary method of giving notice of any meeting considering any item from part (b) of this section shall be by listserv, and by announcement at the previous regularly scheduled meeting. Notice of any regularly scheduled or special meeting may alternatively be given either personally or by listserv.

(b) Notice of Certain Agenda Items. If action is proposed to be taken at any meeting for approval of any of the following proposals, the notice shall also state the general nature of the proposal. Member action on such proposals is invalid unless the notice states the general nature of proposal(s).

(i) Removing an officer.
(ii) Filling a vacancy of an office.
(iii) Amending the bylaws.
(iv) Voluntarily dissolving the organization.

SECTION 3. QUORUM

(a) Percentage Required. Twenty-five percent plus one of the eligible voting members, whether represented in person or by absentee ballot, shall constitute a quorum for the transaction of business at a business meeting.

(b) If a voting matter is presented at two consecutive meetings without a quorum present, the matter shall be resolved, by the vote of the majority present, at the next regularly scheduled meeting.

SECTION 4. VOTING

(a) Only members as defined in Article IV shall participate in the voting process.

(b) The Organization shall approve the credentials of each eligible member before such member shall be allowed to vote at a members’ meeting or by ballot.

(c) Manner of Casting Votes At Meetings. Voting at meetings may be by voice, show of hands or secret ballot, provided that any election of officers must be by secret ballot if requested by any member before the voting begins. A member shall be entitled to cast one vote for each matter submitted to a vote of the members, whether present or by absentee ballot.

SECTION 5. ACTION WITHOUT MEETING

Any action required or permitted to be taken by the Organization may only be taken at a regularly scheduled meeting.

ARTICLE VI – ELECTION OF OFFICERS

SECTION 1. NOMINATIONS

Nomination of officers shall be entertained at the regularly scheduled meetings during the months of January, February, and March.

SECTION 2. DATE OF ELECTIONS

The election of officers shall take place during the regularly scheduled meeting of April.

SECTION 3. VOTE REQUIRED TO ELECT A OFFICER

Candidates receiving the largest number of votes shall be elected.

ARTICLE VII – OFFICES

SECTION 1. OFFICERS

The officers shall consist of a president, secretary, and a treasurer.

SECTION 2. TERM OF OFFICE

Term of Office. The term of office of a officer shall be one year, from the first day of the month following the meeting at which such officer is elected until the last day of the month in which a successor is elected.

SECTION 3. VACANCIES

(a) Events Causing Vacancy. A vacancy or vacancies of the Organization shall be deemed to exist on the occurrence of the following:

(i) the death, resignation, or removal;

(ii) the declaration by resolution of the Organization of a vacancy in the office of an officer who has been declared of unsound mind by order of court or convicted of a felony or has been found by final order or judgment of any court to have breached a duty under applicable; or

(iii) the failure of members at any meeting at which officers are to be elected, to elect the number of officers to be elected at such a meeting.

(b) Removal of Officers. An officer shall be removed from his/her position as officer upon affirmative vote.

(c) Recall of Officers By Members. Recall of an officer may be sought by a petition signed by 51% or more of the voting members. The petition shall state the reason for the recall and shall be filed with any officer not involved in the recall. In the event that the petition calls for the recall of all officers, the petition shall be presented during a regularly scheduled meeting. The memberships and signatures on such petitions shall be verified by the officer of the organization before the recall shall become effective. Verification shall be carried out during a regularly scheduled meeting in front of those in attendance. The recall shall become effective at which time there is a quorum, and shall be carried out. The petition shall be retained in the organization’s files. Notice of the results of the petition shall be made to all members and officers of the organization.

(d) Resignations. Except as provided in this paragraph, any officer may resign, who’s resignation shall be effective upon giving written notice to another officer, unless the resignation specifies a later time for the resignation to become effective. If the resignation of an officer is effective at a future time, the Organization may elect a successor to take office as of the date when resignation becomes effective. No officer may resign when the organization would then be left without a duly elected officer or officers in charge of its affairs.

(e) Vacancies Filled By Organization. If an office becomes vacant, the Organization may elect an officer to serve until the next election of officers, or it may elect to leave that office vacant until the next election of officers.

SECTION 4. FEES AND COMPENSATION OF OFFICERS

Officers and members of committees may not receive compensation for their services. Reimbursement of expenses specified in the yearly budget may be made without a vote of the membership.

SECTION 5. RESPONSlBlLlTlES OF OFFICERS

(a) President. The president shall generally supervise the business and the officers of the organization. He or she shall preside at all meetings of the members and be responsible for scheduling the activities of the meeting.

(b) Secretary. The Secretary shall be responsible for the composition, duplication, and mailing of the organizational newsletter and other organizational documents.

(c) Treasurer. The treasurer shall attend to the following:

(i) Books of account. The chief financial officer shall keep and maintain, or cause to be kept and maintained, adequate and collect books and records of accounts of the properties and business transactions of the organization, including accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital, retained earnings, and other matters customarily included in financial statements. The books of account shall be open to inspection by any member at all reasonable times. At the September meeting a three member committee will be established to audit the books of account, and present the findings at the November meeting.

(ii) Deposit and disbursement of money and valuables. The treasurer shall deposit all money and other valuables in the name and to the credit of the organization with such depositories as may be designated by the Organization; shall disburse the funds of the organization as may be ordered by the Organization; shall render to the members, whenever they request it, an account of all his or her transactions as treasurer and of the financial condition of the organization; and shall have other powers and perform such other duties as may be prescribed by the organization or the bylaws. Funds may not disbursed for anything other than budget items without a vote by a quorum at a regularly scheduled meeting. All expenditures shall be by check and shall require the signatures of two officers. Proposals for the purchase of non budgeted items shall be presented at a regularly schedule(l meeting and to the agenda of the next regularly scheduled meeting, at which time the matter may be voted upon. Reimbursement of budgeted items may be made without vote of the membership.

(iii) Membership records. The treasurer shall keep, or cause to be kept, a record of the organization’s members, showing the names of all members, their addresses, phone numbers, and dates of expiration of membership.

(iv) Annual Budget. The Treasurer shall head a committee of the officers to adopt the annual budget for presentation at the January meeting.

ARTICLE VIII – RECORDS AND REPORTS

SECTION 1. MAINTENANCE OF ORGANlZATION RECORDS

The organization shall keep:

(a) Adequate and correct books and records of account;

(b) A record of its members, giving their names and addresses.

SECTION 2. MEMBER’S INSPECTION RIGHTS

(a) Any member of the organization may inspect and copy the records of members’ names, but not including their addresses or phone numbers, at regularly scheduled meetings or upon five days’ prior written request of the organization, stating the purpose for which the inspection rights are requested.

(b) Any member of the organization may inspect and copy the accounting books and records of the proceedings of the members, officers and committees of the organization, at any reasonable time, for a purpose reasonably related to such person’s interest as a member.

SECTION 3. MAINTENANCE AND INSPECTION OF ARTICLES AND BYLAWS

The president shall keep the original or a copy of the articles and bylaws as amended to date, which shall be open to inspection and copy by the members at all reasonable times.

ARTICLE IX – AMENDMENT BY MEMBERS

New bylaws may be adopted or these bylaws may be amended or repealed by approval of 50% plus one member of the organization. Such a vote must be taken at a regularly scheduled meeting. Notice to take such a vote must have been given at the previous regularly scheduled meeting, and made a part of the agenda. No amendment may extend the term of a officer beyond that for which officer was elected.

 


 

adopted May 16, 1992
amended May 19, 2001
amended April 13, 2002

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